![]() Choose the icon, enter Payment Journals, and then choose the related link.You reimburse employees by posting payments to their bank account on the Payment Journal page. Then the Amount field on the balance-account line is automatically prefilled with the value that is required to balance the expenses.Ĭhoose the Post action to record the expenses on the employee's account. If you want to enter multiple expense lines above one balance-account line for the employee's bank account, then select the Suggest Balancing Amount check box on the line for your batch on the General Journal Batches page. Hover over a field to read a short description. On a new journal line, fill in the fields as necessary. For more information, see Work with General Journals. ![]() You post employees' expenses on the General Journal page.Ĭhoose the icon, enter General Journals, and then choose the related link. If you want to use the exchange rate table, but settle employee balances in your local currency, you can exclude employee accounts when you adjust exchange rates. To ensure that the exchange rate for the amounts is up to date, you can adjust employee balances when you run the currency exchange rate batch job. For example, employees can register an expense in euros but get paid in dollars. Specifying a currency lets you use the same features as when you register transactions in the customer and vendor ledgers. When you use general journals to post transactions for employee accounts, such as when you reimburse expenses, you can use the Currency Code field to specify the currency for the transactions. Leave your calculator in your desk drawer-Business Central can adjust the exchange rate for you. You can use general journals for employee accounts to register employee expenses and reimbursement transactions in foreign currencies, and then easily track the amounts and compare them to receipts. The exact account numbers to use depends on your organization's configuration and processes. Your organization may have a portal or app where employees can submit their expense reports.īusiness Central is flexible enough to suit many different practices. This article explains how to record the expense in the books and how to reimburse the employee. ![]() Then you can reimburse the employee by making a payment to the employee's bank account, similarly to how you pay vendors. If employees spend their own money during business activities, you can post the expense to the employee's account. Reimbursement payments to employees do not support discounts and payment tolerances.
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